This resource is a companion to the CoSA Digital Preservation Capability (DPC) Self-Assessment and is intended to offer guidance on how to move to increasingly more robust and systematic preservation capabilities for permanent electronic government records. The self-assessment survey and this roadmap tool are based on the Digital Preservation Capability Maturity Model (DPCMM). CoSA customized its survey and administered it to members in 2012, 2015, and 2022 to assess the requirements of state and territory archival institutions to plan for, implement, and sustain preservation services and technical infrastructure for permanent electronic government records.
In the survey and this roadmap resource the state/territory archival institution referred to as “Archives/RM unit.” It is one organization, but not necessarily the only one in each state/territory, that has responsibility for preservation of and access to permanent government records, regardless of format or media.
And while the focus of the survey is preservation of permanent electronic government records, it is worth noting that the core capabilities expressed in DPCMM apply equally to long-term and permanent digital collections of manuscripts, newspapers, historical, and other non-government materials retained by archival institutions, as well as long-term and permanent electronic government records managed by agencies, central IT units, and third parties.