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The Council of State Archivists Awards Program acknowledges institutions, individuals, and programs that have enriched and strengthened our nation's state and territorial archives. It rewards innovative efforts and provides encouragement for the development of new and remarkable projects. By recognizing exemplary achievements, the Council of State Archivists hopes to inspire others to make similar contributions. The RISING STARS AWARDS acknowledge outstanding contributions by individual staff members or teams to their state archives and constituencies. Rising Star: Clare Horton, Deputy State Archivist, Indiana State Archives Implemented several ...
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"Standardizing formats and structures for email preservation (or even short-term management) can provide large leaps in efficiency in preserving email." The Phase 2: Testing Report from the CoSA PREPARE Project summarizes the findings of volunteers who tested three email preservation software packages -- ePADD, DArcMail, and libratom -- for use in email appraisal, acquisition, processing, and discovery workflows. The report includes tester insights and recommendations, and provides the basis for the next phase of the PREPARE project, which entails creation of templates, workflows, and other documentation that will support a direct assistance program to ...
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Two new guidance documents from CoSA’s PREPARE: Preparing Archives for Records in Email project were published this month. PREPARE is a program of capacity-building services for email management and preservation CoSA is providing to state and territorial archives as part of the State Electronic Records Initiative (SERI). The project is funded by a two-year grant from the University of Illinois/Mellon Foundation. Much of PREPARE’s published guidance is applicable to institutions and agencies with responsibilities for managing and preserving email. To learn more about PREPARE and explore other publications from this project, please visit CoSA’s website . ...
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At the invitation of the Institute of Museum and Library Services (IMLS), CoSA Executive Director Joy Banks, SERI Coordinator Michelle Gallinger, and cultural competency consultant Helen Wong Smith joined 25 IMLS staff to share an update on cultural competency activities that are part of CoSA's IMLS-funded BACKER* project. Anthony Smith, Associate Deputy Director/Office of Library Services/Discretionary Programs, began the conversation by stating that cultural competency is "important work with far-reaching implications." Helen Wong Smith provided an overview on the broad topic of cultural competency: definitions, challenges, and constructive approaches to incorporating ...
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Valencia Johnson, Princeton University Dawne Howard Lucas, University of North Carolina - Chapel Hill The latest edition of "In Conversation With..." features Valencia Johnson, Archivist for Student Life at Princeton University’s Seeley G. Mudd Manuscript Library, and Dawne Howard Lucas , Technical Services Archivist for Collection Management at the Wilson Special Collections Library, University of North Carolina at Chapel Hill, discussing reparative description/conscious editing practices in their respective institutions. The unfolding landscape of reparative description, also called conscious editing or ethical description, is a topic of great ...
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The CoSA 2022 Digital Preservation Capability Maturity Model Self-Assessment Survey was administered between January and March. Forty-five states and one territory completed the survey. This report highlights the gains state and territorial archives have made since the last self-assessment (2015), the areas where they have held fast, and the topics where they have lost ground. CoSA will utilize this data to target outreach, training, and advocacy efforts to strengthen electronic records management and digital preservation at the state and territorial government level. The 2022 Digital Preservation Capability Maturity Model Self-Assessment survey revealed relatively ...
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Valencia Johnson, Princeton University Dawne Howard Lucas, University of North Carolina - Chapel Hill Reparative description/conscious editing is the topic of this edition of "In Conversation With..." featuring Valencia Johnson , Archivist for Student Life at Princeton University’s Seeley G. Mudd Manuscript Library, and Dawne Howard Lucas , Technical Services Archivist for Collection Management at the Wilson Special Collections Library, University of North Carolina at Chapel Hill. There’s been a quickening drumbeat around the topic of reparative description/conscious editing/ethical description, but the fact of the matter is these aren’t simply ...
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After a three-year hiatus, CoSA members will be convening in person in Nashville this September as part of the Best Practices Exchange (un)Conference. The schedule of CoSA annual meeting activities has been finalized and can be found here . Highlights include: Sunday, September 25: CoSA member welcome dinner and tour of Tennessee State Library and Archives All state archives staff are invited to attend. Dinner sponsored by Iron Mountain. Monday, September 26: CoSA Business Meeting*, Awards Program, and Work Session* The Awards Program is sponsored by FamilySearch. The Work Session and lunch are sponsored by Ancestry. Tuesday, September 27: CoSA Member ...
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The Council of State Archivists proudly announces the following recipients of its 2022 annual awards. Rising Star: The Rising Stars awards acknowledge outstanding contributions by individual staff members or teams to their state archives and constituencies. Claire Horton, Deputy State Archivist, Indiana State Archives Implemented several crowd-sourced transcription projects using From the Page. Her work towards developing a virtual volunteer program led the Indiana Office of Technology in 2018 to recognize the initiative as the "Best Application Serving the Public." In response to legal restrictions, oversaw the creation of an administrative rule ...
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Council of State Archivists Announces New Executive Director Appointment The Council of State Archivists (CoSA) announced today that Joy Banks will be CoSA's new executive director as of J une 1, 20 22 , succeeding Barbara Teague after her successful four-and-a-half-year executive director tenure. Ms. Banks' selection was the culmination of a f ive -month nationwide search conducted by CoSA's Executive Director Search Committee. Ms. Banks comes to CoSA from her position as a Program Officer with the Council on Library and Information Resources (CLIR ), an Alexandria, VA-based sponsor-supported organization, where she ...
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By Alexandra Klein, National Humanities Alliance Communications and Government Relations Manager In early March, five months after Fiscal Year 2022 began, Congress finally passed a funding package for the year. The package included significant increases for federal humanities programs—most significantly, the largest increase we’ve seen in a decade for the National Endowment for the Humanities. This success followed a full year of robust humanities advocacy. In addition to many other engagements with members of Congress and their staff throughout the year, we followed Humanities Advocacy Day with two congressional briefings to highlight the impact of ...
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MayDay Preparedness is Everyone’s Business Did you know that, in 2021, the U.S. experienced 20 separate billion-dollar weather and climate disasters, putting 2021 in second place for the most disasters in a calendar year, behind the record 22 separate billion-dollar events in 2020? ( Climate.gov ) Tornadoes, wildfires, hurricanes and tropical storms led the list of significant weather events last year. NOAA adds, “It is concerning that 2021 was another year in a series of years where we had a high frequency, a high cost, and large diversity of extreme events that affect people's lives and livelihoods—concerning because it hints that the extremely high activity ...
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CoSA Releases Milestone Cultural Competency Report Relevant, Respectful, and Responsive: Government Archives in the 21st Century – An Overview of Cultural Competency in State and Territorial Archives in 2022 is a new report from the Council of State Archivists (CoSA), released today. Based on a survey fielded to CoSA members in November 2021 through early January 2022, which yielded a 64% response rate, the report offers a wealth of information regarding the understanding and practice of cultural competency within state and territorial archives and with their users and stakeholder communities. As archives improve access to born-digital and digitized ...
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Does your archives need an email preservation policy document? Do you need to update your email preservation policy? As part of the CoSA PREPARE: Preparing Archives for Records in Email grant, CoSA has created a document on how to develop an email preservation policy. This piece covers: General Statement of Email Policy Statement of Scope Operational Requirements Statement of Authority Governance It explains why each of these elements needs to be in an email policy and offers examples of text from real policies. This document is one of a series of best practices documents that make clear current and best practices for the transfer, accession, ...
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The Council of State Archivists (CoSA) represents the repositories of official government records of state, territorial, and District of Columbia governments. As the primary organization representing the custodians of state records, CoSA is obligated to articulate its expectations for the role and relationship between the National Archives and Records Administration (NARA) and the various state and territorial archives. Our federal system of government establishes a close and interdependent relationship between the national and state and territorial governments. Information is shared, aggregated, reported, and exchanged between levels of government, creating ...
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Putting the Digital Preservation Capacity Self-Assessment Results to Work for You by Veronica Martzahl In the lead up to the 2022 Digital Preservation Capacity Self-Assessment survey launch, several blog entries have highlighted how the round of self-assessment by CoSA members will help identify resources needed to manage electronic records and to establish and sustain digital repositories. The survey results will also guide the SERI subcommittees in their ongoing efforts and potentially suggest areas to work collaboratively with CoSA’s partner associations. While these are important and impactful benefits for the state and territorial archives community ...
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Images: Graves County Courthouse, exterior and interior of clerk's office, Mayfield, KY (provided by KDLA) The Council of State Archivists and the Friends of Kentucky Public Archives, Inc., recently joined together to assist the Kentucky State Archives with funds to aid in disaster recovery for the many government offices that were affected by the December tornados that hit Western Kentucky. The CoSA Executive Committee approved an emergency allocation of $2000 from CoSA’s Disaster Relief fund, and the Friends group double-matched that amount, allowing for $6000 to use before FEMA funds, insurance, and grant funds from the Kentucky Local Records grant program ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the fifth and final blog in the BACKER series of five (5) blog posts to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we finish up with a look at the second part of category #2, ...
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By Helen Wong Smith, MLIS, CA, FSAA Archivist for University Records, University of Hawai’i and Cultural Competency Consultant on CoSA’s Building Archival Capacity for Keeping Electronic Records (BACKER) Project Regrettably, when a term becomes ubiquitous it is often misinterpreted or misrepresented, making it subject to appropriation and denigration. By applying the definition of the cultural competency framework as “the ability to function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors” you remove the limitations of ethnicity, socio-economic status, and more ...
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Position Advertisement: Executive Director Application deadline: February 1, 2022 Download the complete Position Advertisement PDF Overview The Council of State Archivists (CoSA) is accepting applications for the position of Executive Director. CoSA is a dynamic national organization representing the state archives and records management operations in the 56 states and territories and the District of Columbia. CoSA is a 501 (c)(3) non-profit organization with a mission to support and strengthen state and territorial archives in their work to preserve and make accessible America’s historic records. This work is accomplished through: fostering collaborations ...
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