What We Do
State Electronic Records Initiative (SERI)
CoSA began the State Electronic Records Initiative (SERI) project in 2012 in response to the explosive growth of electronic records in state and territorial governments. SERI provides critical training and networking to the state archival community in electronic records management and digital preservation. CoSA administers the CoSA Resource Center with open availability to information, resources, and training opportunities. CoSA is currently working with a range of allied organizations to promote the importance of electronic records management and digital preservation with a series of guidance materials, conference and workshop presentations, and webinars. SERI’s funding has come largely from federal funders, the Institute of Museum and Library Services (IMLS) and the National Historical Publications and Records Commission; Preservica, sponsors of CoSA’s Practical Digital Preservation webinars; and our members.
CoSA launched its Emergency Preparedness Initiative (EPI) in response to the widespread destruction of records during the 2005 hurricane season. The initiative recognizes that records are at risk from a variety of natural disasters — tornadoes, floods, earthquakes, and more — as well as from a wide range of other threats.
In 2007, the Federal Emergency Management Agency awarded CoSA $2.6 million to support its Intergovernmental Preparedness for Essential Records (IPER) project. IPER teams trained state and local government officials in every state and territory in emergency preparedness and ensuring the safety of essential records.
Research & Publication
CoSA regularly undertakes research on the state of state archives in its biennial Archives and Records Management Survey. Additionally, CoSA surveys its membership in a variety of special subject surveys, ranging from electronic records management and digital preservation needs to advocacy issues. The result of much of this work is published reports available on the CoSA website. CoSA continues to expand its research and publication emphasis.
CoSA expanded its CoSA News Brief this year, to share information about CoSA activities and programs.
Training & Development
This year’s Member Webinar Series will focus on leadership and management. State archivists and other guest speakers will discuss management strategies, leadership development, project management, and collaboration.
The Closest to Home project reflected CoSA’s strong interest in preserving and ensuring access to local government records. The project analyzed conditions and identified services, standards, and funding strategies to serve this goal.
CoSA partners with the Society of American Archivists or the National Association of Government Archives and Records Administrators or both to host an annual conference featuring work sessions, networking opportunities, a business meeting, and an awards program.
Each spring, CoSA convenes a program forum and partner briefing in Washington, DC to update association leaders and funders on its work. Most recently, the forums have focused on the SERI program.